Clinical Trials Office

Comprehensive resources for initiating and conducting clinical trials

The Clinical Trials Office (CTO) serves as a comprehensive resource for initiating and conducting clinical trials for physicians and other investigators on the medical staff at Baylor Scott & White hospitals and research centers. The office encourages research and assists investigators and representatives of the pharmaceutical, biotechnology and device industries in navigating the complex research arena.

The CTO benefits new and experienced investigators by assisting them in conducting research studies, managing research operations and improving operational efficiencies. The office hires and provides administrative space for research staff and assists the research team to ensure coverage when a research staff member is on leave. The CTO staff includes the medical director, director of clinical research, research manager, research nurses, clinical research coordinators and administrative staff. And with staff experienced in financial and regulatory compliance, the CTO is able to facilitate the placement of clinical trials at Baylor and often expedite their initiation.

Investigators may conduct clinical trials through the CTO while maintaining responsibility for the project, or the CTO can provide specific services tailored to an investigator’s individual needs.

Our Services

  • Staff education and training on research compliance and procedures
  • Access to Research nurses and new employee staff training
  • Temporary staffing resources
  • Policy and procedure implementation and standardization
  • Budget template and financial management training
  • Staff education on topics such as shipping diagnostic specimens, budget preparation and good clinical practice
  • Contact for representatives of pharmaceutical, biotechnology and device industries for trial and training placement

  • Baylor Institutional Review Board (IRB) study submission
  • Budget development and financial management
  • Clinical coordination by research nurse/coordinator, including screening and enrolling study participants
  • Case report form completion
  • IRB correspondence and communication
  • Study sponsor or contract research organization liaison

Investigators can generally apply funds budgeted and received for studies to cover the cost of services provided by the Clinical Trials Office. The Office operates on a fee-for-service basis, with most costs limited primarily to time expended by a research nurse or coordinator on an individual trial.

  • Research opportunity identification
  • Contract and budget negotiation
  • Grant submission and reporting
  • Execution of confidentiality agreements
  • Recruitment planning
  • Research billing compliance procedures and forms
  • Clinical trial financial management

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